The Benefits of Booking Group Travel



For professors and faculty members bringing a group of students abroad, managing the associated logistics can be a daunting task. From putting together the itinerary to booking air travel and accommodations to finalizing the group size and coordinating payment, the management of all of this can be enough to deter some faculty from signing up to lead the trip.

While one of the biggest benefits to booking group travel through an agency is to save the professor or faculty member the time and hassle of handling the booking on their own, there are several other benefits, including:

  • Each airline has different terms and conditions, but typically with group travel bookings:

The seat count can be reduced with no penalty charge (as long as the group remains at 10+ passengers).

The travel is flexible until 90 days in advance.

The deposits paid to the airline providers are refundable.

  • Your group will work with a dedicated agent for personalized service. This agent is a direct contact, someone who knows the industry and can work on your reservation should any questions or complications arise.
  • Many agents travel on the routes they book and try the tours themselves, so they can speak to suggestions for your booking from experience.
  • Some agencies (like StudentUniverse) offer the group leader the ability to have students log into the agency’s portal and make their reservation directly (versus the professor collecting the money and making a lump sum payment to the agency) and can provide a report to the group leader that visibly shows what students have booked at any given time.

Organising group travel is a big responsibility. Luckily the Aerlingus can help you make planning and booking your trip as easy and stress-free as possible.

Booking Group Travel from Europe

Groups of between 7 and 25 people can be booked online. To make things easier for you, the passengers’ names don’t have to be confirmed until ten days before your departure. This means you can book early to make sure you get the lowest fares, and then fill in the details later using our Manage Trip facility.

Booking Group Travel from North America

If you like the personal touch, then this option is for you. Enjoy dealing with a direct specialist for all your group booking needs. This includes flights, tours and even travel insurance. Everything done with one contact – great!

This flexible purchase option allows you to book a group of six or more on Aer Lingus flights only, but you can book a group of ten or more on partner airline connecting flights. Make sure you ask about our ‘Shamrock Days’ when you’re booking, as you may get lower fares on selected dates. Flexible advance payment and name provision options can also be chosen (higher fare levels may apply) and multiple payment options are available to you.

Get complimentary Wi-Fi and mobile network on all Aerlingus A330 aircraft. Send emails, text, take calls, host a web conference or Skype your Mum, all at 35,000 feet.

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